Before you qualify to apply for release transfer you must make sure you have served a minimum of 3 years at your present station or if you are a newly trained make sure you have served your bond term of your sponsorship.
When do you begin your release transfer process? The beginning of second term is the most appropriate time to begin the process.
Below are the steps to follow to apply for release transfer.
Application For Assurance Letter Process
1. The first thing you must do is apply for assurance letter from the district you wish to transfer to.
What is Assurance Assurance letter?
Assurance letter is a letter issued to those seeking release transfer into a district they wish to be transferred to. It is a letter that accepts your application and also states assurance of vacancy in their district and the respective documents to bring when your application is accepted.
Getting assurance letter is the most important aspect of the release transfer process and also the number of years you've been at your present station( preferably 3 years and above)
What to write in your application letter for assurance:
When you are writing the application for your assurance letter, include your staff ID and registered number if any. Also write the reason why you want to move to that district.
Also state your academic and professional qualifications and the level you are currently teaching; primary, junior high or senior high. You must also mention your subject area.
You can add your CV to the application including photocopy of your first appointment letter and professional certificates. And also you must add supporting documents such as marriage certificate or health excuse documents.
Include your phone number(s) as well.
After the application do phone call follow ups or visiting follow ups.
2. After your application for assurance has been accepted and approved (to get a high probability of acceptance you must write to more than one district so that if you are denied by one district, another may grant you the letter).
3. The next thing to do after receiving the assurance letter from the district you prefer to transfer is to now write an application for release transfer letter to the district of your present station.
Add photocopy of your assurance letter and supporting documents such as marriage certificate or health excuse documents to back your application.
Application Letter to your present district requesting release:
In your application letter to your district include your staff ID, registered number if any.
Write the reason why you want to leave the district and the number of years you have been teaching in the district. Include your phone number(s)
Do follow ups to check if your application is approved.
4. When the application for transfer at your district is approved, You will be made to fill some forms including Personal Record Form.
At this stage whatever is expected of you to do the officer in charge will direct you. After filling every form that is required at this level of the process, the director will have to sign.
Do follow ups to check if the forms have have been approved by the director. If you are lucky and the director is available and less busy your forms can be endorsed within a day or two.
5. After every process at your district is completed you will have to send the documents to your regional education office for further processing.
After you have submitted the documents to regional you must do follow ups to check if your release letter is ready.
6. When the documents at your regional office is ready, collect them including a release letter and send part of the documents to the district of your present station to be kept on your file there.
7. (a)After sending part of the documents to the district of your present station you must send the rest of the documents including your release letter to the office of the district that gave you the assurance letter to be posted to a school in the district (that is for those who applied for inter district transfer in the same region)
(b) For those who applied for inter-regional transfer (got their assurance letter from another region) you must send the documents including the release letter from your region to the Ghana Education Service Headquarters in Accra to be released to your new region for the new region to release you to your new district.
If you have been pondering upon applying for transfer into another district in the same region(Inter district transfer) or to another district in a different region(Inter regional transfer ) then this guide will help you through the application process.
Source: Ghanatrendingnews.com
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